ARTICLE 1 – TITLE
The title shall be the Fort Bragg/Pope Air Force Base Regional Land Use Advisory Commission, Inc. (RLUAC).
ARTICLE 2 – MISSION
The purposes and duties of the Fort Bragg/Pope Air Force Base Regional Land Use Advisory Commission are as follows:
1. To promote a regional perspective on land use and environmental issues of mutual concern to the adjacent local communities and the military installations.
2. To provide a forum for discussing noise and accident potential problems relating to land use and to deliberate and develop mitigation actions.
3. To foster compatible land uses impacted by civilian and military areas.
4. To foster increased local economic development opportunities, particularly as they relate to the military.
ARTICLE 3 – ESTABLISHMENT
The Fort Bragg/Pope Air Force Base Regional Land Use Advisory Commission is established through the authority of N.C.G.S. Chapters 160A-460 through 464 and 55A et. al.
ARTICLE 4 – MEMBERSHIP
1. Composition: Fort Bragg/Pope Air Force Base Regional Land Use Advisory Commission membership is limited to Fort Bragg, Pope Air Force Base, and all municipal / county governments within Cumberland, Harnett, Hoke, Moore, Richmond, Robeson, Sampson, and Scotland Counties.
2. Each member county and municipality shall appoint one voting member. Member governments are encouraged to appoint an elected official to be their voting member. They may also appoint as many non-voting members as they deem appropriate. Fort Bragg and Pope Air Force Base may appoint as many non-voting members as they deem appropriate.
3. Voting and non-voting members shall be appointed by the Boards of Commissioners from the Cities and Counties they represent. Military members/representatives shall be appointed by the Commanding Officer(s) from the military installations which they represent.
4. Voting and non-voting members should have a basic knowledge of the Fort Bragg/Pope Air Force Base region’s physical, environmental, social, and economic makeup. In addition, a basic understanding of the planning process and land use planning, in particular, is recommended.
5. Terms of Voting and Non-Voting Members:
a. The length of term for a voting member shall be three (3) years. Non-voting members serve at the will of the appointing body and have no specified terms.
b. Voting members may be reappointed to successive terms.
ARTICLE 5 – MEETINGS
1. Meetings – Meetings will be held quarterly throughout the year, generally on the third Thursday of February, May, August, and November.
3. Attendance – Attendance is mandatory. If an appointee is absent from more than two (2) consecutive meetings or three (3) in a calendar year, and such absences are not caused by extraordinary events, the member is obligated to resign in writing.
4. Public – All regular and special meetings, hearings, records, and accounts of the Commission shall be open to the public.
5. Special Meetings – Special meetings shall be called at the request of the Chairman or a majority of members of the Commission. The Chairman may designate in advance regular or special meetings for the presentation of reports on the comprehensive plan, or on general planning discussions, deferring hearings and petitions to subsequent meetings.
6. Prayer – All Commissions meetings may be opened with prayer.
7. Written Material – All written material used for consideration in Commission meetings become part of the official records of that meeting and are to be kept on file in the office of the Executive Director.
ARTICLE 6 – OFFICERS/DUTIES
1. Chairman – The Chairman shall preside at all meetings, appoint members to committees, and perform such other duties as may be ordered by the Commission.
2. Vice-Chairman – The Vice-Chairman shall act in the capacity of the Chairman in his absence.
3. Secretary – The Secretary shall keep the minutes, execute such documents as authorized by the Commission, in the name of the Commission, and perform such other duties as the Commission shall determine or direct.
4. Executive Director – The position of Executive Director may be authorized by the Board of Directors and appointed or discharged by a vote of the Fort Bragg / Pope Air Force Base Regional Land Use Advisory Commission (RLUAC) membership. The employment of the Executive Director shall be an at-will employment. The responsibilities and job requirements of the Executive Director shall be as follows:
a. Make the logistical arrangements for and participate in RLUAC quarterly meetings (4 each year).
b. Make the logistical arrangements for quarterly Board of Directors meetings (4 each year). He /she shall offer suggestions for topics and speakers for the RLUAC quarterly meetings.
c. Serve as the “point of contact” / primary liaison for RLUAC information and public relations.
d. Represent the RLUAC at public hearings, meetings, and conferences as directed by the Board of Directors.
e. Contact and confirm speakers for the RLUAC quarterly meetings.
f. Prepare agendas for RLUAC quarterly meetings and Board of Directors’ meetings (8 each year).
g. Oversee the preparation of minutes for RLUAC quarterly and Board of Directors’ meetings (8 each year).
h. Coordinate the mailing of minutes and meeting notices (by U.S. mail and e-mail) for RLUAC quarterly meetings and Board of Directors’ meetings (8 each year).
i. Oversee the maintenance of accurate and up-to-date membership rolls and attendance records.
j. Maintain current information regarding regional, state, and national legislative issues of interest.
k. Complete various other tasks as assigned by the Board of Directors.
l. Fund Raising - Coordinate efforts to raise funding to support RLUAC operations.
1) Prepare and submit grant proposals to appropriate corporations and foundations.
2) Prepare and mail fund raising letters to potential financial supporters.
3) Make presentations to potential funding entities as opportunities arise.
m. Incorporation – Facilitate the process of incorporating the RLUAC and securing tax exempt designation with the State of North Carolina and the federal government.
A Master’s Degree in Planning or Public Administration curriculum and three years planning and management experience, which includes one year in a supervisory capacity; or a College Degree and five years of specifically related planning and management experience, including one year in a supervisory capacity; or an equivalent combination of education and experience.
The Executive Director job description may be amended by the Board of Directors.
ARTICLE 7 BOARD OF DIRECTORS
1. The Board of Directors shall act as the Executive Committee and shall be elected from the membership for two year terms.
a. The Chairman, Vice Chairman, Secretary, one representative selected from each of the County delegations, and a representative from each of the military installations shall constitute the Board of Directors.
b. Non-voting members may be named to the Board of Directors by the officers as they deem necessary.
3. Meetings of the Executive Committee shall be called as necessary by the Chairman or Vice Chairman to plan agendas for the Advisory Commission and to provide decisions on matters of importance when it is impractical to convene a special meeting of the full Advisory Commission.
4. Meetings of the Board of Directors shall be open to the public.
5. A quorum must be present for the Board of Directors to vote. A quorum consists of a majority of the current membership.
ARTICLE 8 – ELECTIONS
1. The Chairman shall be elected at the first regular meeting in each odd numbered year. Terms of office shall be for two years beginning in the year 2007. The Commission shall elect the Chairman from its membership.
2. The Vice-Chairman shall be elected at the first regular meeting in each odd numbered year. Terms of office shall be for two years. The Commission shall elect the Vice-Chairman from its membership.
3. The Secretary shall be elected at the first regular meeting in each odd numbered year. Terms of office shall be for two years. The Secretary is not required to be a member of the Commission.
ARTICLE 9 – VOTING
1. Action – Transaction of business and the taking of official action shall require a concurring vote of a majority of the voting members of the Commission present at the meeting.
2. Motions – Motions shall be restated by the Chairman before a vote is taken. The name of the maker of the motion and that of the second shall be recorded.
3. Voting – Voting shall be by voice or by show of hands. In the event that a vote is not unanimous, the minutes shall show the names of how each voted on each issue.
4. Abstaining – When a Commission member wishes to abstain from consideration on any issue, he or she shall make a formal request to the Chairman, prior to action by the Commission. Notification of a request for abstention should be made as soon as the member is aware of such a possibility. At the meeting, the Chairman shall ask if there is any opposition to the request. Abstention will be allowed only with a consenting vote of a majority of the Commission present.
5. When a voting member of the Commission is unable to attend a meeting, he or she may assign their voting authority to another RLUAC non-voting member designated by that voting member in writing to the Corporation.
ARTICLE 10 REMUNERATION
Members of the Commission may be reimbursed for their expenses by their appointing body in accordance with that body’s policies and procedures.
ARTICLE 11 – AMENDMENTS
1. These Bylaws may be amended by an affirmative vote of two-thirds of all voting members present, provided all amendments conform to established policies and law.
2. Two-thirds of the appointing bodies must approve the Bylaws and all changes. Two-thirds of the appointing bodies can amend or revise the Bylaws without approval of the Commission.
ARTICLE 12 – DISSOLUTION
Two-thirds of the appointing bodies, as appointing authority, can reorganize or dissolve the Commission without advance notice.
ARTICLE 13 – RULES
Robert’s Rules of Order Revised shall govern meetings, unless modified by the voting members.
ARTICLE 14 – REPORTS
Minutes of meetings shall be provided in advance of the next regular meeting. Copies of the minutes of all meetings shall also be mailed to the appointing authority.
Adopted this 13th day of January, 2005.